Our contact details
Name: Michael Orde (Clerk)
Registered Address: Cuthbert House, Stonebridge, Durham, DH1 3RY
Phone Number: 07768 708276
The type of personal information we collect
We currently collect and process the following information:
· Personal identifiers, contacts and characteristics (for example, name and contact details)
· Bank account details
· Financial details, including in relation to income and assets
· Details of dependants
We will only collect and process data in so far as is necessary to achieve the purposes set out in this policy.
How we get the personal information, why we have it and how we process it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
· Considering and processing grant applications, and ensuring eligibility for a grant
· Monitoring the use and impacts of grants made
· Corresponding with you in relation to a grant application and/or use of a grant.
We also receive personal information, from the following sources in the following scenarios:
· The dioceses of Durham and Newcastle provide us with details of role changes for clergy. In such cases, we rely on those third parties to ensure they have a lawful basis for sharing that personal data with us.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases upon which we may rely for processing this information are:
(a) In some cases, we may have asked you for your express consent to process your personal data. In such cases, you are able to remove your consent at any time. You can do this by contacting firstname.lastname@example.org
(b) We may have a contractual obligation to you which requires us to process your personal data.
(c) We may have a legitimate interest in processing your personal data.
(d) We may have a legal or regulatory requirement requiring or permitting us to process your personal data.
Specific bases on which we process your personal information
We most often process your personal data to enable us to process grant applications and payments as well as contact you regarding grant-making opportunities. We may also receive personal data showing us how grants have been used. The below sets out our lawful basis for these common ways in which we process your data.
Purpose for processing your personal data and Legal basis
Contact you regarding grant opportunities
This is in our legitimate interests to ensure you are appraised of grant opportunities and to ensure the effectiveness of our grant-making programme
Process grant applications and payments
This is in our legitimate interest to enable us to operate the grant-making programme and process grant applications we receive.
Monitoring use of grants and impact of grants
This is in order to ensure that you meet your contractual obligations to us and we fulfil our obligations to you under our grant agreement.
Please note that if any images are provided to us, we will not process these unless we have your express consent.
How we store your personal information
Your information is securely stored, including on the Charity’s computer systems. We keep Grant Applications for duration of Grant Agreements and for so long as is necessary to ensure that terms and conditions of grant have be adequately met and we meet our obligations to our regulatory bodies, and in relation to our financial reporting and statements. This could mean we hold personal data for 6 years following the end of the Grant Agreement/you spending the Grant. We then dispose of your information by secure deletion of electronic files.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at email@example.com if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at firstname.lastname@example.org. You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk